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Vendor Information

500 Poplar View Parkway
Collierville, TN38017
Town Hall
Hours:
M-F 8am-5pm
 Director of General Services
 Derek Honeycutt, CPPO - dhoneycutt@ci.collierville.tn.us
 Procurement Manager
 Sr. Procurement Specialist
 (901) 457-2262
 Procurement Specialist
(901) 457-2253
 Procurement Specialist
(901) 457-2254
 Procurement Technician
(901) 457-2263
 All General Inquiries  tocpurchasing@ci.collierville.tn.us

HOW TO REGISTER AS A VENDOR WITH THE TOWN OF COLLIERVILLE

The Town of Collierville utilizes a vendor management program that is part of our purchasing software.  The portal for the BuySpeed Online (BSO) website may be accessed at http://tocpurchasing.collierville.com.   Simply click the word "Register" to begin the registration process. 

During registration, you will be asked to select certain NIGP commodity codes.  NIGP is the National Institute for Governmental Purchasing and the commodity codes are a standard set of numbers that represent the products and/or services that your company is able to provide to the Town.  The commodity code section is particularly important because the Town uses them when searching for vendors who sell a specific product or service.  Please take the opportunity to include all of the commodity codes that reflect your company's merchandise and/or services.

Following registration, you will receive a confirmation email from tocpurchasing@ci.collierville.tn.us.  Please save or print this email as it contains your vendor number (you will need this number to bid on our projects), your log in ID and your password.  If you do not receive this email, please check your junk email as it is often directed there depending on firewall settings.

HOW TO RECOVER YOUR LOG IN ID AND PASSWORD

If you have forgotten or misplaced your log in information, please email us at tocpurchasing@ci.collierville.tn.us.   Please provide your company's name, your name and contact information and we will forward it to you.

If you know your log in ID but have forgotten or misplaced your password, please go to the vendor site at http://tocpurchasing.collierville.com, type in your log in ID and then click "Login".  This will take you to a screen where you can retrieve your password.

If you do not know your log in ID or password, please email us at tocpurchasing@ci.collierville.tn.us and provide your company's name, your name and contact information.  Your log in ID and new password will be forwarded to you.  You will be asked upon log in to reset your password.

HOW TO UPDATE/REVISE YOUR VENDOR INFORMATION

The Town of Collierville's vendor site is designed so that our vendors may self manage the information they provide.  If any information needs to be updated or revised, our vendors have the ability to make those changes on their own.  The following steps should assist you in locating your vendor information:

  1.  Log in to the Town's vendor site at http://tocpurchasing.collierville.com.
  2. Click "Seller Administrator" in the upper, right hand corner of the page.
  3. You will see three options:
    1. Maintain Organization Information - This is what you select to change your address, commodity codes, obtain your vendor number, etc.
    2. Maintain Users on this Account - This is what you select to view current users for your company, change passwords, etc.
    3. Add Users on this Account - This is what you select to add an additional user for your company to this account.

HOW TO RECOVER YOUR VENDOR NUMBER

If you are currently a registered vendor with the Town of Collierville but have either forgotten or misplaced your vendor number there are two ways to recover the number:

  1. Search your email service provider (MS Outlook, Yahoo, AOL, GMail, etc.)  for the email confirmation you received when you first registered as a vendor with the Town of Collierville.  That email contains not only your vendor number, but also your log in and password.  The email would have been sent from tocpurchasing@ci.collierville.tn.us.  (OR)
  2. Search using the Registered Vendor Search feature on the homepage at http://tocpurchasing.collierville.com. (OR)
  3. Use the following steps to recover your vendor number:
    • Log in to the Town of Collierville's vendor site at http://tocpurchasing.collierville.com.
    • Click the "Seller Administrator" on  the upper, right hand corner of the page.
    • Select the "Maintain Organization Information" option.
    • Select the"Maintain General Organization Information" Option.
    • Your vendor number is located at the top of the page.

HOW TO OBTAIN BIDS/RFPs/RFSOQs

If you are a registered vendor with the Town of Collierville, the steps to obtaining a bid, request for proposals (RFP), or request for statement of qualifications (RFSOQ) packet is relatively straight forward.

  1. Go to the Town's web page for Bids & RFPs located at http://www.collierville.com/departments-mainmenu-7/general-services/bids-rfps.
  2. Scroll down the page.  There are separate tables for available bids and RFPs/RFSOQs.
  3. Locate the project of interest and click on the bid/RFP/RFSOQ number.  This number is a link to the distribution request form for each project.  It is in PDF format and may be completed either by hand or electronically.  Once complete either email the completed form to tocpurchasing@ci.collierville.tn.us or fax the written form to (901) 457-2258.
  4. The form does ask for each vendor's vendor number.  Please follow the steps in the "How to Recover Your Vendor Number" section above if you have forgotten or lost your vendor number.  If you are not a registered vendor with the Town of Collierville, please follow the steps in the "How to Register as a Vendor with the Town of Collierville" section above to become a registered vendor.
  5. If you email the distribution request form for your project, please be sure to include your e-signature, including name, company name, company address, email address and company phone number in the email.

HOW TO ACCESS A PURCHASE ORDER 

If you are a registered vendor with the Town of Collierville and a purchase order is issued to you, you will receive an email notifying you of its issuance.  To view and/or obtain a copy of the purchase order:

  1. Log in to the Town's vendor site at http://tocpurchasing.collierville.com.
  2. In the middle of the home page, click on the tab marked POs.
  3. Click on the sub-tab marked Open Market.  This will bring up a list of POs issued to your company.  POs in "Complete Receipt" status have been filled.  POs in "Sent" or "Partical Receipt" status are open and are waiting for the order be be completed.
  4. Click on the PO number (in green on the left hand side) to bring up the PO.  You will be asked to acknowledge the PO.
  5. Review the purchase order information carefully.  If you see a discrepancy or have questions regarding the PO, please contact the department who issued the PO at the contact information provided on this page.
  6. If you would like a hard copy of the PO, scroll to the bottom of the page and click Vendor Print.

 

Town of DemoCollierville
    • Town Hall Location

      500 Poplar View Parkway
      Collierville, TN 38017

      Mon – Fri: 8AM – 5PM
      Phone: 901-457-2200

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