Contract Administration

   
Town Hall
Hours: M-F 8am-5pm

500 Poplar View Parkwy
Collierville, TN38017
901-457-2250

All General Inquiries tocpurchasing@ci.collierville.tn.us

The Contract Administration Division of the General Services Department coordinates documentation covering contractual obligations between the Town of Collierville and various vendors, contractors and service providers. Actions include, but are not limited to, payments, delivery schedules and milestones, renewals, discontinuations or closeouts, construction agreements and professional services agreements.

Mission:

The mission of the Contract Administration Division is to support all Town departments by systematically and efficiently managing contract creation, execution and compliance for the purpose of maximizing value and minimizing risks for the Town.

Vision:

The vision of the Contract Administration Division is to achieve excellence in contract compliance by utilizing best practices that the Town and other municipal agencies will use as a benchmark in the acquision, management and administration of contracts.  We strive to be an organization of highly trained professionals, utilizing advanced technology to ensure proactive, innovative procurement services that assure projects are completed on time and within budget.

The Contract Administration Division:

  • Maintains a database of all Town contracts and insurance certificates.
  • Monitors all open contracts for compliance to terms and conditions.
  • Assists all departments with processing required documents (i.e. payments, amendments, change orders, etc).
  • Informs departments when contract renewal deadlines are approaching.
  • Monitors Town special project contracts as assigned.

 

CONTRACT DOCUMENTS & AWARDS (ALPHABETICALLY BY ITEM)

 

Item
Contract No.
Expiration Date of Current Contract/Renewal
Awarded Vendor Initial Term of Contract/Number of Renewal Options(Years)
Renewals Available
Ambulance Service GS-13-00508 (RFP2013-001) 06/30/2022 Rural Metro 5/2 2
Ammunition GS-16-00806 (TC2016-11) 08/21/2018 Craig's Firearm Supply, Inc. 1/3 2
Ammunition GS-16-00854 (TC2016-11) 08/21/2018 Gulf States Distributors 1/3 2
Ammunition GS-16-00855 (TC2016-11) 08/21/2018 Precision Delta 1/3 2
Automotive Parts GS-15-00778(TC2015-56) 02/21/2018 Genuine Parts d/b/a/ NAPA 1/3 2
Cell Tower Lease Agreement - NWWTP N/A 09/01/2018 SBA 5/3 (5 Year) 0
Cell Tower Lease Agreement - Shelton N/A 04/02/2018 Crown Castle 5/3 (5 Year) 0
Cell Tower Lease Agreement - Water Tower N/A 11/03/2020 T-Mobile 5/1 1
Cement Treated Aggregate Base GS-14-00625 (TC2014-23) 06/26/2017 Standard Construction 1/2 0
Chemical Weed Control

GS-15-00749 (TC2015-36)

Amendments

12/31/2018 Herbi-Systems, Inc. 1/4 3
Chlorine Gas

GS-14-00627 (TC2014-25)

Amendment

07/14/2018 Brenntag Mid-South 1/3 0
Claims Administration N/A 07/01/2017 Meritain Annually Unlimited
Collection Agency Services GS-16-00826 (TC2016-21) 12/11/2019 Regional Adjustment Bureau 3/2 2
Drug Testing GS-15-00701 (Quote 1484) 07/31/2017 CPDS, Inc. 1/2 1
Electric Services - On-Call (Primary) GS-16-00815(TC2016-13) 07/11/2018

Phoenix Electric

1/4 3
Electric Services - On-Call (Secondary GS-16-00842(TC2016-13) 07/11/2018 Advance Eelctric 1/4 3
Elevator Inspection N/A 07/10/2017 ThyssenKrupp Elevator Annually Unlimited
Financial & Permit Software Support N/A 06/30/2017 Local Government Corp.

Annually

Sole Source

Unlimited
Financial Advisory Services GS-15-00694 04/03/2018 Public Financial Management 2/3 2
Fire Alarm & Sprinkler Testing GS-15-00687(TC2015-08) 04/01/2017 Security Fire 1/2 0
Fire Alarm Monitoring N/A 06/30/2017 Simplex Annually Unlimited
Fire Alarm Monitoring - WTP #4 N/A 06/30/2017 Advance Electric

Annually

Unlimited
Fire Extinguisher Maintenance & Hood Suppression GS-14-00637

10/31/2018

Simplex Grinnell 1/2 2
Gasoline & Diesel Fuel GS-15-00710 (TC2015-22) 07/12/2017 Roberts-Gibson, Inc. dba      P & J Petroleum 1/2 1
Grinding & Hauling of Mulchable Material GS-15-00737 (TC2015-27) 09/27/2018 Jones Mulch Co., LLC 1/2

0

Insurance - Group Life  GS-15-00725(TC2015-17) 6/30/2018 Collier Insurance Agency 1/4 2
Insurance - Long Term Disability GS-15-00701 (TC2015-17) 6/30/2018 Patrick S. Boyd 1/4 2
Health & Wellness Center

       Contract         

Amendments

 

11/24/2024 CMC/DeSoto Athletic 10/1 0
Hot Mix Asphalt GS-15-00781 (TC2015-59) 02/21/2018 Standard Construction Company 1/2 1
HVAC - On-Call GS-16-00816 (TC2016-14) 07/10/2018 OSB Services, LLC 1/4 3
HVAC - On-Call GS-16-00841 (TC2016-14) 07/10/2018 Metro Mechanical Contractors, Inc. 1/4 3
Janitorial Services

GS-12-00459 (RFP2012-012)

Amendments (1-3)

 

12/31/2018 ABM Janitorial 1/4 0
Ladder Maintenance GS-11-00368 (TC2011-46) Pending Consolidated Fleet Services 3/2 0

Landfill Disposal

(TC2014-45)
11/09/2017
Blaylock & Brown/Eplex
Quad County Environmental
1/2 0
Mowing Services

GS-14-00590 (TC2014-04)

Amendments

04/27/2018 Above All Property Maintenance 1/4 1
Newspaper Legal Notices GS-15-00782(TC2013-41) 02/26/2017 Journal West 10 Media - Collierville Independent Annual 0
On-Call Geotechnical Lab Testing Services GS-14-00586 (TC2014-01) 04/13/2017 Environmental Compliance Services, Inc. 1/2 0
Online Auction Services GS-08-00082 01/25/2018 GovDeals, Inc. Annually Unlimited
Online Payment Services - Utility Bills & Taxes N/A 08/19/2017 Business Information Systems Annually Unlimited
Payroll Processing Services GS-13-00514 (TC2013-003) 06/30/2019 ADP 3 0
Petroleum Fluids GS-16-00849(TC2016-32) 11/13/2017 Sayle Oil Company 1/4 4
Polymer 

GS-14-00628 (TC2014-26)

Amendments

06/28/2018 Ideal Chemical 1/3 0
Ready Mix Concrete GS-15-00709 (TC2015-21) 07/12/2017 Delta Industries dba Tri-State Ready Mix 1/2 1
Record Storage GS-14-00606 05/31/2018 Vital Records Control 1/4 1
Recyclable Material Hauling

GS-14-00626 TC2014-24

06/29/2017 Allied Waste (BFI Republic) 1/2 0
Recyclable Material Processing

GS-14-00593 TC2014-08

06/29/2017 FCR Tennessee dba Recommunity 1/2 0
Security System Monitoring Contract 07/01/2017 Advanced Systems Annually Unlimited
Siren Maintenance

GS-12-00458 (TC2012-33)

1st Amendment

2nd Amendment

02/01/2018 ANS Services

1/4

0
Sludge Disposal GS-15-00768 (TC2015-51) 01/25/2018 BFI d/b/a Republic Services 1/4 3
Solid Waste Disposal

GS-12-00403 (TC2012-17)

06/30/2017 Waste Connections 5/5 5
Street Striping & Pavement Marking

GS-15-00704  TC2015-18

 

04/26/2017 Traf-Mark 1/3 2
Temporary Staffing

GS-14-00587 (TC2014-02)

1st Amendment

04/13/2017 Sedona 1/2 0
Tennis Court Resurfacing GS-13-00544 (TC2013-20) 08/26/2018 Gerald Perry Tennis Company, Inc. 1/4 0
Tire Retreading GS-13-00552(TC2013-25) 11/10/2017 Southern Tire Mart, LLC 1/3 0
Town Wide Pest Control GS-15-00683(TC2015-03) 05/26/2018 Proven Pest Management 1/2 0
Traffic Control Signs & Materials GS-14-00634 (TC2014-32) 09/21/2018 Vulcan Signs 1/3 0
Uniform Rental & Laundry Service GS-16-00825(TC2016-20) 07/11/2018 Paramount Uniform Rental 2/2 2

Uniforms & Accessories, Fire  

PENDING RE-BID    

GS-11-00369 (TC2011-47)

1st Amendment  2nd Amendment

01/08/2017 CMS Uniforms 1/4 0

Uniforms & Accessories, Police

GS-14-00671(TC2014-52) 02/08/18 Shapiro Uniforms 1/4 2
Uniforms, Basketball GS-16-00791(TC2015-53) 01/24/18 Teamwear Graphics, LLC 1/2 1
Vehicle Customization GS-16-00860 (TC2016-42) 12/11/2017 Fleet Safety Equipment 1/2 2
Veterinarian Services GS-16-00800 02/10/2018 Rebecca Coleman, DVM 1/2 1
Veterinarian Services GS-16-00801 02/10/2018 Lynn Syron Oleson, DVM 1/2 1
Water Meter Products GS-13-00519 (TC2013-05) 05/27/2018 Consolidated Pipe & Supply 1/4 0

Water Treatment Chemicals -

Sodium Hydroxide 25% (Bulk)        

Sodium Bisulfite

GS-14-00629(TC2014-10)

1st Amendment

04/27/2018 Ideal Chemical and Supply 1/3 0

Water Treatment Chemicals - Lime, Sodium Fluoride, Sodium Hydroxide (drum, semi-bulk), Sodium Hypochlorite (12%)

GS-14-00595 (TC2014-10)

1st Amendment

04/27/2018 Harcros Chemicals, Inc. 1/3 0
Website Design & Hosting GS-13-00513 (RFP2013-002) 06/30/2017 Marketing Progress 1/3 0
Town of DemoCollierville
    • Town Hall Location

      500 Poplar View Parkway
      Collierville, TN 38017

      Mon – Fri: 8AM – 5PM
      Phone: 901-457-2200

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